Meeting Minutes

June 8, 2022
Members Present: Noah Bower, Max Moore, Chuck Crews and Trisha Marty. Absent: Richard Staiman.
Administration Present: Adam Winder, Todd Wright, Nicole Farr and Renee Smith.
Others: Jill Nagy with Summers Nagy Law Firm and Deb Schneider with Wells Fargo.
Mr. Bower called the meeting to order at 5:36
Item # 1: Approval of May 17, 2022 meeting minutes:
Ms. Marty made a motion to accept the minutes as presented, seconded by Mr. Moore, with all ayes the motion carried.
Item # 2: Resolution #2022-015 – Pension plan for RVTA employees:
Mr. Winder reviewed the information presented to the board and stated that this resolution would allow him to sign and keep moving forward with the pension information for RVTA. Each employee has met with Deb Schneider of Wells Fargo to go over their options to best determine which plan they should select. Don Boetger with Definiti, is the actuary that we have been working with to finalize this information.
Ms. Nagy stated that this plan is identical to the current city plan that all employees are under. Monies will be moved from the cities plan to RVTA and vice versa to help facilitate this.
Ms. Schneider stated that we are behind the eight ball with the time frames set forth and we are working with Empower to help set up these plans. This process normally takes 60-90 days to complete and we are trying to expedite it. We need authorized individuals to approve the paperwork/signature sheets. We are trying to keep this process going as fast as we can and streamline all aspects and complete it as soon as possible, thus having Mr. Winder sign all paperwork accordingly.
Mr. Winder said that the employees have some options to consider and that decision determines which program they will be in.
Ms. Marty made a positive motion, seconded by Mr. Moore, with all ayes the motion carried.
Item # 3: Resolution # 2022-016 – Money purchase pension plan for RVTA employees:
Mr. Winder stated that this pension is in design to have the employee still contribute the 5.5% and have RVTA contribute 7%. Ms. Schneider indicated that this is similar to 401K/403B plans with investment options and plan designs for each employee. R iver V alley T ransit A uthority
All new employees hired after July 1, 2022 will automatically be enrolled into this plan.
This plan gives each employee a five (5) year vested option. Under the cities plan you have to be vested for 12 years.
Mr. Crews made a positive motion for recommendation, seconded by Mr. Moore, with all ayes the motion carried.
Item # 4: Resolution # 2022-017 – 457(B) Plan for RVTA employees:
Ms. Schneider stated that this is an added benefit for each employee. No contribution from RVTA, strictly employee-based contribution.
Ms. Marty made a positive motion, seconded by Mr. Moore, with all ayes the motion carried.
Item # 5: Resolution # 2022-018 – RVTA as a designated recipient:
Mr. Winder stated that under Federal Transit law we are required to submit this for approval in order to continue to receive our FTA funding.
Mr. Moore made a positive motion, seconded by Ms. Marty, with all ayes the motion carried.
Item # 6: Resolution # 2022-019 – MOU between RVTA and ATU Local 1496:
Mr. Winder indicated that this resolution is to transition the current ATU contract from RVT to RVTA. Thus, allowing the transfer without opening the contract.
Mr. Moore made a positive motion for recommendation, seconded by Mr. Crews, with all ayes the motion carried.
Item # 7: Resolution # 2022-020 – Assignment agreement between RVTA and the City of Williamsport:
Mr. Winder indicated that agreement is to transition the union itself over to RVTA from the City of Williamsport. Ms. Nagy stated that we need to do this as a formality to acknowledge the union under RVTA.
Ms. Marty made a positive motion, seconded by Mr. Crews, with all ayes the motion carried.
Item # 8: Resolution # 2022-021 – Travel policy:
Mr. Winder stated this is mainly for travel procedures. When we go out of town for trainings, this is how they get reimbursed etc.
Mr. Crews made a positive motion, seconded by Mr. Moore, with all ayes the motion carried.
Item # 9: Resolution # 2022-022 – Credit card policy:
Mr. Winder stated that this outlines how/what employees can do to use credit cards with RVTA.
Ms. Marty asked if the credit cards that we use either get cash back or travel/air miles? Mr. Winder stated that as RVT, we have no credit cards, but once we have the account set up, we will look into that as RVTA.
Mr. Crews made a positive motion for recommendation, seconded by Mr. Moore, with all ayes the motion carried.
Item # 10: Resolution # 2022-023 – Professional services contract with AssetWorks for a Fuel Management system:
Mr. Warfel stated that this resolution is for a fuel management system. This is also in conjunction with the fleet management system as outlined in the following resolution. Both of these resolutions are similar and with the same company. The fuel management system proposal includes four (4) years of maintenance, same for the fleet management. This project was budgeted for in the CCA and this request was approved as an expenditure and we as RVT moving to RVTA are allowed to spend these funds. These are our systems for life, we just pay for the software. Our current system has outlived its current useful lifespan and this would replace our current system.
Mr. Crews asked if other transit agencies are using this system? Mr. Winder indicated that yes, (York) Rabbit and CAT are using this and we actually watched Rabbit Transit “go-live” with the program.
Mr. Warfel stated that this is under the GSA contract which means that the vendors have submitted their information to the state/federal and they have already competitively bid this item.
Mr. Winder stated that we included the mechanics on this program to get their thoughts and they like this. They believe that it will work for them.
Reports can be tallied on a daily, weekly monthly basis. Mr. Crews asked who currently does this job. Mr. Warfel stated that this helps to automate the streamline the process for the mechanics, finance and anyone who inputs information into the current system.
Ms. Marty made a positive motion for recommendation, seconded by Mr. Moore, with all ayes the motion carried.
Item # 11: Resolution # 2022-024 – Professional services agreement with AssetWorks for a Fleet Management system:
Mr. Warfel stated that this program will be able to tell us who fueled the vehicle, the mileage etc. and will also provide us with a breakdown of what needs to be completed for each vehicle in our fleet.
Mr. Crews made a positive motion for approval, seconded by Ms. Marty, with all ayes the motion carried.
Item # 12: Resolution # 2022-025 – Procurement policy:
Mr. Winder stated that this outlines the procedures when purchasing items. Under FTA guidelines anything under $3500 does not require 3 quotes. Anything over the $3500 does then require the 3 documented quotes and a purchase order.
We are in the process of creating a procurement officer position within RVTA to make sure that only one person is handling this process.
Ms. Marty made a positive motion, seconded by Mr. Crews, with all ayes the motion carried.
Item # 13: Resolution # 2022-026 – Adopting the FFY23 Disadvantaged Business Enterprise (DBE) goal:
Mr. Wright reviewed this information with the board and stated that we must have a goal/plan in place, because we are a direct recipient of Federal Transit dollars. We currently give 2% back to any DBE’s.
This is necessary for our triannual reviews and they will look at this and our position and participation/goals.
Ms. Marty made a positive motion for adoption with minor administrative staff changes and/or corrections, seconded by Mr. Moore, with all ayes the motion carried.
Item # 14: Resolution # 2022-027 – Authorizing RVTA’s Title VI program:
Mr. Wright reviewed this information and stated that we are direct federal recipients of transit dollars and we are required to have this comprehensive plan in place and this plan is submitted to the FTA for approval.
Ms. Marty made a positive motion for approval with minor administrative staff changes and/or corrections, seconded by Mr. Crews, with all ayes the motion carried.
Item # 15: Resolution # 2022-028 – Naming authorized credit card users/signors on the Woodlands Bank account:
Ms. Marty made a positive motion to approve the listed individuals as presented, seconded by Mr. Moore, with all ayes the motion carried.
Item # 16: New Business:
Mr. Winder brought forth an emergency resolution for signatures for the DOT Grants program that we have with the state. This document existed with RVT but we needed to define the positions and signors for RVTA.
Ms. Marty made a positive recommendation for approval, seconded by Mr. Moore, with all ayes the motion carried.
Mr. Winder presented to the board the new RVTA logo. This logo is more feasible to utilize on the clothing for all staff employees.
Item # 17: Public Comments:
N/A
Mr. Moore made a motion to adjourn the meeting, seconded by Mr. Crews. The meeting adjourned at 6:13pm.

The staff position is responsible for processing payroll for RVTA and contracted agencies. Also responsible for all other reporting and processes that go along with payroll. Responsible for all accounts receivable invoicing for RVTA and contracted agencies. Cross trained in all other financial duties. This position will report to the Chief Finance Officer.

Financial Assistant​ Job Responsibilities include, but not limited to:

• Liaison between RVTA and contracted agencies and Paycor
• Train employees on Paycor
• Process, enter, and review employee payroll and wage updates as awarded/required in accordance with Collective Bargaining Agreements
• Assist employees and HR Director with on-boarding and changes in payroll information
• Assist employees with changes to direct deposit accounts
• Coordinate with Paycor regarding garnishments
• Process 3^rd party and disability payments
• Process union dues
• Process pension payments
• Request transfer of funds to cover all payroll expenses
• Enter payroll expenses to general ledger
• Upload documentation into the payroll and/or accounting system
• Generate and update reports for sick days, vacations, tool allowance, pre-payroll submission reports, and other reports as needed
• Assist with Workers Comp Audit
• Assist with Pension Audit
• Counting fares for RVTA and contracted agencies
• Clear checks in FE as needed for RVTA and contracted agencies
• Process Accounts Receivable invoices for RVTA and contracted agencies
• Prepares Accounts Receivable statements for disbursement
• Assist with state and federal audits as required
• Other duties as assigned

Required Qualifications:

• Minimum requirement of a High School diploma with a major course in business/accounting. Prefer experience with payroll processing.
• Demonstrate skills in accounting, personal computer usage, typing, and the use of office machines
• Ability to deal courteously and effectively with other RVTA employees, departments within RVTA, and the public
• Driver’s license is required
• Demonstrate verbal and written communication skills to effectively interface with all levels of management staff

Competitive salary and benefits include:

• Paid vacation
• Paid Holidays
• Life Insurance
• Health Insurance
• Dental and Vision Insurance
• Sick Leave
• 401A Retirement Fund

Work Environment:

• Works Monday through Friday, 8:00 AM to 4:00 PM
• Generally indoor/office environment.

RVTA is an equal opportunity employer. In accordance with anti-discrimination law, RVTA prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, age, disability or genetic information. RVTA conforms to the spirit as well as to the letter of all applicable laws and regulations.

Applications accepted online:

Please visit Indeed website to complete and sumbit your application.

Please no calls the RVTA administrative office.

All applicants must possess a valid drivers license and have an excellent driving record. All positions are subject to residency requirements and to all applicable Federal Regulations governing workplace anti-drug and alcohol programs in the transit industry as specified by the Federal Transit Administration (FTA) of the US Department of Transportation (DOT) and 49 CFR P655 and 49 CFRP Part 40, and the “Drug-Free Workplace Act of 1988”. This shall include analytical urine drug testing and breath testing for alcohol for: reasonable suspicion, random, post-accident, return to duty, and follow-up during the course of employment.

Our series of theme wrapped buses continues.

We are honoring all those that are seen as heroes, specifically veterans and those related to the event on 911. You can see the new bus in our formal unveiling event on Transit Drive as we introduce the artwork during Williamsport Welcomes the World on Friday, August 26th, 2022.

In addition we will be showcasing our new RVTA trading pin at the unveiling between 5pm and 7pm. Share RVTA on social media for a free pin. Additional pins can be purchased when you donate $3.

In partnership with the Central Pennsylvania Food Bank, our goal is to raise money to donate to the MilitaryShare program. Did you know we have 2 local sites right here in Lycoming County that benefit from the program? Learn more about how our veterans and active military get support locally; Central Pennsylvania Food Bank Military Share.

Regarding the artwork on the side and back of the bus; “Those individuals that were changed forever should be remembered. Those that dedicated their lives to others, such as Father Manno, a local pillar of our community, should also be recognized and never forgotten,” said Adam Winder, Executive Director of River Valley Transit Authority.

Father Manno can be seen on the bus with “Fred”, his Harley Davidson motorcycle. He loved to honor veterans and service members. He was on hand in the aftermath of 911 in New York City serving as a chaplain to their community. He lived in Lycoming County and was an original organizer of the local “9/11 Memorial Coalition Ride” that tours our area every September.

August 16, 2022

Time:         5:30 PM

Place:         144 West Third Street, 3^RD Floor, Williamsport, PA 17701

Purpose:     RVTA Board Meeting

Note:          The CDC states if you are not fully vaccinated, you should wear a mask in indoor public places.

Agenda Items

Item # 1          Approval of June 8, 2022 meeting minutes

Item # 2         Resolution #2022-029 – Accepting the following properties from the City of Williamsport to River Valley Transit Authority:

Item # 3         RVTA Financial Report:

Item # 4         New business: 

Item # 5:        Old business:

Item # 6:         Public comments:

Next Meeting Date: 

• RVTA July Board Meeting – Tuesday, September 20, 2022 (5:30pm – TTCII)

UPDATE 8/23/22; POSITION HAS BEEN FILLED. Immediate hire. Great career opportunity for a quality individual. 40 hour/week schedule with overtime possibilites. Regular scheduled days off.

Class B Diesel Mechanic – 2^nd Shift​ 3:30-12am, Responsibilities include, but not limited to:

• Perform preventive maintenance on Diesel and Compressed Natural Gas Buses as well as Autos and light trucks and equipment
• Minor mechanical repair work: Tire & wheel, brakes, batteries, belts & hoses
• Parts replacement on vehicle operating systems
• Servicing and fueling of buses, cars, vans and trucks
• Road testing after repairs or maintenance
• Position requires a valid PA driver’s license with CDL B classification, air brakes restriction lifted as well as passenger endorsement.
• Must have or be able to acquire various basic hand and power tools 

RVTA may provide training to secure appropriate CDL license.

Competitive salary and benefits include:

• Paid vacation
• Paid Holidays
• Uniform
• Life Insurance
• Tool Allowance
• Health Insurance
• Paid Training
• Dental and Vision Insurance
• Sick Leave and PTO
• 401A Retirement Fund

Applications accepted by:

River Valley Transit Authority

Please no calls the RVTA administrative office.

All applicants must possess a valid drivers license and have an excellent driving record. All positions are subject to residency requirements and to all applicable Federal Regulations governing workplace anti-drug and alcohol programs in the transit industry as specified by the Federal Transit Administration (FTA) of the US Department of Transportation (DOT) and 49 CFR P655 and 49 CFRP Part 40, and the “Drug-Free Workplace Act of 1988”. This shall include analytical urine drug testing and breath testing for alcohol for: reasonable suspicion, random, post-accident, return to duty, and follow-up during the course of employment.

Round Trip Bus Express will get you to and from the games!

The Grand Slam Express Bus Pass is good for unlimited rides on the Little League Express Bus AND all RVT routes from August 17-28, 2022 for just $10.

Purchase from the Express Bus driver or inside the Trade & Transit Centre II Office on Transit Drive on the rear side of 144 West Third Street. Express Passes also available at RVT administrative offices at 1500 West Third Street, Williamsport, Pa 17701.

Little League Grand Slam Service Brochure

Catch the Little League Express in 2 locations!

1. Church Street Parking Garage
   11 West Church Street
   Williamsport, Pa 17701
2. Third Street Parking Garage
   115 West Third Street
   Williamsport, Pa 17701

• Express originates from Bus Bay 12 at the corner of West Third and Pine Streets next to the Third Street Parking Garage. Stops include the Church Street Parking Garage stop located at the corner of Church and Court Streets near to the TownPlace Suites. See garage addresses, both in downtown Williamsport.
• The Express Bus also stops along the route, look for River Valley Transit bus stop signs.
• Park & Ride to the games: FREE parking in the Third Street Parking Garage or the Church Street Transportation Center when you ride the Little League Express to the World Series. Have your parking ticket validated by the Little League Express Bus Driver.
• Pass sales begin Monday, August 8th.
• Senior Citizens ride FREE ALL DAY!
• Regular Fares and RVT Youth Pass accepted.
• For more route details and information, contact River Valley Transit Authority at (570) 326-2500

From the Stadiums: Service operates every 30 minutes at :15 and :45 after the hour. Upon completion of the last game of the day, Little League Express will provide direct service to all routes.

The following items WILL NOT BE PERMITTED on premises

• Alcoholic Beverages
• Aerosol Containers
• Baseball/softball bats
• Beach Umbrellas
• Bicycles
• Canopies/Tarps/Tents
• Coolers of any size
• Drones
• Flags larger than 3’x5’
• Flag Poles/Sticks/Staffs
• Flammable Materials or Combustible Devices
• Fireworks
• Illegal Drugs
• Large Bags
• Laser Pointers
• Liquid Containers (glass cans, bottles; liquid for infants/baby bottles permitted, subject to inspection)
• Marijuana in any form
• Noise Makers (ex: vuvuzelas, thunder sticks, air horns, cowbells etc.)
• Pets
• Plastic Saucers/Sleds
• Rollerblades
• Scooters
• Selfie Sticks
• Skateboards/Hover Board
• Weapons of any kind/Self-Defense items (including but not limited to guns, knives, utility tools with blades)

New Clear Bag Policy

As part of the policy, the following bags will be permitted at the security check point at the Little League International Complex:

• Clear Bags in the material of Plastic, Vinyl, or PVC (may not exceed 12.5 in. x 6 in. x 12 in.)
• Small Purses or Bags (may not exceed 6.5 in. x 4.5 in.) Please note: Bags will be available at all security check points that meet size requirements