Effective 3/6/23 The Lycoming Mall bus stop (1512) will move to Regal Movie Theater on the opposite side of the mall. Bus stop change will affect the Lycoming Mall/Lyco Crossing route, TriTown route and Geisinger Trips. Please plan accordingly.
Millionaire Exp does not run on days when school is not in service.
Place: Michael Room, 144 West Third Street, 3RD Floor, Williamsport, PA 17701
Purpose: RVTA Board Meeting
AGENDA I. ROLL CALL
II. EXECUTIVE SESSION
III. APPROVAL OF MINUTES A. Board of Directors meeting – April 18, 2023
IV. FINANCIAL BUSINESS A. April Financial Report B. Woodlands LOC C. FY24 Administrative Salaries
V. OPERATIONS REPORT A. April Ridership / Operations Report
VI. UNFINISHED BUSINESS A. Strategic Plan B. Bus Shelter Purchase
VII. NEW BUSINESS A. Executive Director Contract B. Resolution Authorizing Application Filings with FTA C. Donation of Retired Bus to Duboistown Fire Dept. D. Shared Ride Subcontractor Agreement
III. PUBLIC COMMENT
IX. DATE OF NEXT MEETING Tuesday, June 20, 2023 – Trade and Transit Centre II
Place: Michael Room, 144 West Third Street, 3RD Floor, Williamsport, PA 17701
Purpose: RVTA Board Meeting
AGENDA I. ROLL CALL
II. EXECUTIVE SESSION
III. APPROVAL OF MINUTES A. Board of Directors meeting – February 21, 2023
IV. FINANCIAL BUSINESS A. March Financial Report
V. OPERATIONS REPORT A. March Ridership / Operations Report
VI. UNFINISHED BUSINESS A. Strategic Plan B. Bus Shelter Purchase C. Executive Director Search
VII. NEW BUSINESS A. Woodlines Line of Credit Increase B. FY24 Operating Budget & Local Match C. FY24 Health Insurance Renewal D. CTL Lease for TTCI Second Floor
III. PUBLIC COMMENT
IX. DATE OF NEXT MEETING Tuesday, May 16, 2023 – Trade and Transit Centre II
Place: Michael Ross Room, 144 West Third Street, 3RD Floor, Williamsport, PA 17701
Purpose: RVTA Board Meeting
AGENDA I. ROLL CALL II. EXECUTIVE SESSION III. APPROVAL OF MINUTES A. Board of Directors meeting – January 17, 2023 IV. FINANCIAL BUSINESS A. January Financial Report V. OPERATIONS REPORT A. January Ridership / Operations Report VI. UNFINISHED BUSINESS A. Strategic Plan B. Bus Shelter Purchase VII. NEW BUSINESS A. Fastenal Parts Vending Proposal B. Vehicle Ownership Transfer C. Audit Services RFP III. PUBLIC COMMENT IX. DATE OF NEXT MEETING Tuesday, March 21, 2023 – Trade and Transit Centre II X. ADJOURNMENTJanuary 17, 2023
Members Present: Noah Bower, Max Moore, Chuck Crews, Richard Staiman and Trisha Marty. Administration Present: Todd Wright, Nicole Farr and Renee Smith.
Others: Jill Nagy with Summers Nagy Law Firm, Bethany Jones, Steve Smith, Adam Winder, Lynn Montague, James Montague, Brett Kelley, Chris Smith, Sam Polys, Cameron Serafini, Brenda Wright, Dorn Johnson, Tim Garman, Duane Forrest, Justin Dymeck, Allison Staiman, Joanne Hawk, Ken Hawk, Jamie Gilbert, Garry Phillips, Josh Warfel, Skip Cochran, Kate Vornhold and Chris Clark.
Mr. Bower called the meeting to order at 5:30pm.
Item # 1: Approval of October 18, 2022 meeting minutes:
Mr. Staiman made a motion to accept the minutes with one correction, seconded by Mrs. Marty, with all ayes the motion carried.
Item # 2: Resolution #2022-034 – Professional Services Agreement Definiti (Defined Benefit Pension Plan & Actuarial Plan Administration services):
Mr. Wright stated that this agreement is for pension services along with actuarial plan administration for RVTA. These services will extract all RVTA employee information from the city and establish our own database for RVTA and pension calculations. This agreement is for years two years with the initial year of 2022. The initial fee of $5,500 was for the preparation and continues with a bi-annual agreement for 2023 and 2024. The fees set forth in the agreement are $10,000 in the even years and $5,000 for the odd years. There is also an additional expense of $350 per benefit calculation.
Mrs. Marty made a positive motion to approve this agreement, seconded by Mr. Moore, with all ayes the motion carried.
Mr. Bower asked if there were any questions on the proposed meeting dates for 2023. Mr. Moore made a positive motion for recommendation, seconded by Mr. Crews, with all ayes the motion carried.
Item # 4: New Business: N/A Item # 5: Old Business:
Five (5) Year Strategic Plan – Mr. Bower presented each member with a strategic plan outline from the consultant STV and reviewed the plan with the board. Ms. Nagy stated that STV is the consultant River Valley Transit Authority
that PennDot is supplying to conduct this plan and will be fully funded by PennDot. This will take a couple months to complete and will encompass a comprehensive plan for the next five years.
Item # 6: Public Comments:
Mr. Bower indicated that anyone who would like to speak with public comment to please state your name and you will have three (3) minutes to speak, with a maximum time for comments of thirty (30) minutes. Ms. Nagy confirmed this is correct.
• Mr. Duane Forrest, President of the Local 1496 union would like to set up a time to meet with the board members.
• Mrs. Hawk expressed her concerns relating to a personnel matter at RVTA.
• Mr. Dymeck also expressed his concerns for a personnel matter at RVTA.
• Mr. Hawk expressed his concerns for a personnel matter at RVTA.
Ms. Nagy stated that there will be a RVTA Board Executive session following this meeting, pertaining to a personnel matter.
Mrs. Marty made a motion to adjourn the meeting, seconded by Mr. Crews. The meeting adjourned 5:45pm.
Members Present: Noah Bower, Max Moore, Chuck Crews Richard Staiman and Trisha Marty.
Administration Present: Adam Winder, Todd Wright, Nicole Farr and Renee Smith.
Others: Jill Nagy with Summers Nagy Law Firm, Bethany Jones, Ray Johnson, Steve Smith, Lynn Montague, Jamie Gilbert, Garry Phillips and Chris Clark.
Mr. Bower called the meeting to order at 5:31
Item # 1: Approval of September 20, 2022 meeting minutes:
Mr. Moore made a motion to accept the minutes as presented, seconded by Mr. Crews, with all ayes the motion carried.
Item # 2: Resolution #2022-032 – Authorization to negotiate and execute contract for the purchase and implementation of transit scheduling and run-cutting software (Optibus):
Mr. Warfel explained that this new software ties into our Avail System and will allow us to make changes and input data. Mr. Warfel sat on a statewide committee , who put out a RFP for this software and Optibus scored the highest and was highly recommended. RVTA’s operations department reviewed this software and also thought this was the best software for RVTA. Mr. Warfel also stated that is funded through the infrastructure grant and we would receive a 2% discount for prepayment. RVTA would receive training and support for the software for five (5) years. Mr. Crews asked what are we currently using? Mr. Warfel explained that CSched is the current scheduling provider and right now we are paying approximately $1,000 every time we make any type of changes to a route and it takes about a month to two months. With this new software, RVTA would be ale to make these changes. Mr. Crews asked if PennDot was also changing to this software? Mr. Warfel indicated that all agencies, statewide have the option to go to this program. As of right now, there is a protest going on about this from CSched, Ms. Nagy said. Ms. Nagy was the solicitor on this matter and Monday, October 24, 2022 is the end of the protest. Mr. Crews asked if this would provide information more detailed reporting for us? Mr. Warfel stated that this program is “input” only. We will continue to use our Avail system for retrieving reports and such. Pricing for this program is based on our, per active vehicles in the fleet. EMTA is not included in this. River Valley Transit Authority Mr. Crews made a positive motion to approve this resolution, seconded by Mr. Moore, with all ayes the motion carried.
Item # 3: Resolution #2022-033 – Setting the Fee Schedule for RVTA:
Mr. Winder reviewed the fee schedule with the board and explained that Mrs. Smith is the person who manages/oversees the Michael Ross Event Centre. This actually sets the fees for bus/trolley rental rates etc. These fees are set with actual costs to run the buses/trolleys. Mrs. Marty made a positive motion for recommendation, seconded by Mr. Staiman, with all ayes the motion carried.
Item # 4: Updates on the following:
• RVTA Financial Report RVTA Financial Report – Mrs. Farr gave the board a comprehensive breakdown of all finances and reviewed each status accordingly with the board. Mrs. Marty asked how much RVTA had to pay for the new storm water bill and if RVTA has a contingency plan for that? Mr. Winder indicated that we have not received that information yet. • RVTA Ridership Report RVTA Ridership Report – Mr. Wright reviewed the ridership reports with the board. He stated that there was an uptick in ridership over last year. During the Little League World Series, we transported approximately 140 people a day. Mr. Wright indicated that Token Transit should be going public in November 2022, which will allow passengers to purchase bus passes virtually in the app-based program. This information will be pushed out to the public in the next couple of weeks. Mr. Crews asked how Optibus will help us? Mr. Wright explained that our current software system will work hand in hand with this program and will allow us to expand our reporting process with demographics and other data. We will be able to optimize our bus routes. Mr. Wright stated that he will be starting on the 2022-2023 Local Match’s with the surrounding municipalities as soon as possible. Mr. Crews made a positive motion to accept the financial report/ridership reports as submitted, seconded by Mr. Moore, with all ayes the motion carried.
Item # 5: New Business:
• STEP Service Agreement Extension Mr. Wright reviewed this agreement with the board and stated that this will just be an extension of the current agreement for this year and we will have a new agreement for 2024. STEP is fine to continue this on their end and are anticipating a fare increase at the next agreement. Mrs. Marty made a motion to approve this extension, seconded by Mr. Moore, with all ayes the motion carried. • FY23 Unconstrained Capital Plan Mr. Winder stated that this plan outlines what items have met its useful life and are the items that we are looking to replace in FY 2022-2023. Once this report is submitted to the state; they will then determine what we can/cannot fund through our CCA. Once we receive this report back, we will present a resolution before the board. The state will have sole approval on this and there are procurement guidelines for us to follow. Mr. Staiman asked about the new buses, Mr. Winder stated that it’s a 85/15 grant, the state will pay 85% and we will pay the remainder. Ms. Nagy stated that we will not see any electric buses, per the state, due to the funding amounts. Mr. Winder also said that we can go back to the state and adjust the CCA if things change on our part. • MOU for IT Services Mr. Winder stated that this MOU is a general MOU, that we have the ability to use the cities IT department if needed, for any matters and vice versa for the city. Mr. Moore made a positive motion for approval, seconded by Mr. Staiman, with all ayes the motion carried. • Bus Wash Replacement In our 2021/2022 CCA we had budgeted for this and the state had approved $400,000 for this project and to highlight the Rose & White company, they are a fully automated system and will allow us to wash a bus all the way down to car. The other systems were not able perform like this one. Mr. Marty made a positive motion for approval, seconded by Mr. Crews, with all ayes the motion carried.
Item # 6: Old Business:
Mr. Bower had mentioned about appointments for new board members and what is the proper process to go through? Ms. Nagy stated that the proper process would be to send a letter to the mayor and he will then review the applications and seek city council approval for his recommended candidate. Mr. Staiman asked about the 5-year strategic plan. Ms. Nagy mentioned that this was awarded by the state, but has not been fully implemented to start with specific agencies. We should keep this on the agenda…. Forthcoming meetings etc.
Item # 7: Public Comments:
Were all good…. Ms. Nagy stated that there will be a RVTA Board Executive session following this meeting, with no action taken. Mrs. Marty made a motion to adjourn the meeting, seconded by Mr. Crews. The meeting adjourned at 6:09pm. RVTA Board Executive Session began at 6:15pm
Place: 144 West Third Street, 3RD Floor, Williamsport, PA 17701
Purpose: RVTA Board Meeting
Note: The CDC states if you are not fully vaccinated, you should wear a mask in indoor public places.
Agenda Items
Item # 1: Approval of October 18, 2022 meeting minutes:
Item # 2: Resolution #2022-034 – Professional Services Agreement with Definiti (Defined Benefit Pension Plan & Actuarial Plan Administration services):
Members Present: Noah Bower, Max Moore, Chuck Crews Richard Staiman and Trisha Marty.
Administration Present: Adam Winder, Todd Wright, Nicole Farr, Bethany Jones and Renee Smith.
Others: Jill Nagy with Summers Nagy Law Firm (via Zoom), Ray Johnson, Garry Phillips and Chris Clark.
Mr. Bower called the meeting to order at 5:29
Item # 1: Approval of August 16, 2022 meeting minutes:
Mrs. Marty made a motion to accept the minutes as presented, seconded by Mr. Moore, with all ayes the motion carried.
Item # 2: Resolution #2022-030 – Approving the purchase of two (2) Dodge Ram pickup trucks from Hondru Dodge:
Mr. Winder stated that this is a resolution to purchase two (2) Dodge Ram pickup trucks with snow plows from Hondru Dodge. This was previously emailed to all board members for an email vote and this is just to solidify that vote.
This purchase will be made using the monies allocated in the 2021/2022 CCA with a 4% Local match being applied as well.
Mr. Moore made a positive motion to approve this resolution, seconded by Mr. Crews, with all ayes the motion carried.
Item # 3: Resolution #2022-031 – Approving the purchase of two (2) Chevrolet trucks (a service truck and a dump body) from Blaise Alexander Chevrolet:
Mr. Winder stated that this is a resolution to purchase two (2) Chevrolet pickup trucks, one being a service truck to assist the maintenance and the other a dump body style truck, also to assist the maintenance department to help with vehicle breakdowns. This was also emailed out to the board and to solidify the vote.
This was also previously approved in the 2021/2022 CCA with a 4% Local match to be applied as well.
The reason for purchase is that if we did not get these trucks now (they are on site at the dealerships) we would not be able to get any other until at least 2024, due to the demand and back log at dealerships.
Mr. Staiman asked for the reasoning behind the dump truck? Mr. Winder indicated that it will assist the maintenance department with landscaping/snow removal needs as well as assist in the hauling of large items (i.e., scrap metal, tires, mulch etc.).
Mr. Crews asked if it was better to lease? Mr. Winder stated that we are unable to lease the vehicles, due to the state setting the life expediency of said vehicles and they are funding this through our CCA’s.
Mr. Crews made a positive motion for approval, seconded by Mr. Moore, with all ayes the motion carried.
Item # 4: Memorandum of Understanding – Between RVTA and ATU, Local 1496:
Mr. Winder stated that a couple of years ago the AFSCME union had approached some employees about joining their union. Long story short, the ATU said that those employees work in transit, so therefore the employees voted to join the ATU union. At that time the Finance department was not part of the contract. Since then, positions have been added for said employees, if they in fact wanted to join the union. Any benefit would be that of Union representation. The employees also have to pay Union dues.
Mrs. Marty made a positive motion to approve this MOU, seconded by Mr. Moore, with all ayes the motion carried.
Item # 5: Updates on RVTA Financial Report and RVTA Ridership Report:
Financial – Mrs. Farr gave the board a comprehensive breakdown of all finances and reviewed each status accordingly with the board. Mrs. Farr also stated that we have drawdown from the line of credit to cover payroll and insurance costs. The state should be reimbursing us this week or the beginning of October. Ms. Nagy stated that this is customary for delays as this.
Ridership – Mr. Wright reviewed the ridership reports with the board and went over the report on the “Revenue per hour” and “Cost per Passenger” information.
Mr. Wright stated that he will be starting on the 2022-2023 Local Match’s with the surrounding municipalities this week.
Mr. Crews made a positive motion to accept the financial report as submitted, seconded by Mr. Moore, with all ayes the motion carried.
Mr. Winder reviewed the vehicle release and stated that this vehicle has more than met its useful life and therefore we request to release this vehicle to the Streets and Parks Department for the City of Williamsport. Both RVTA and the Streets department work very well together and help each out as needed and they are in dire straights for vehicles. This would benefit them as if we were to place this in Public Surplus, I’m not sure if we would even be able to get rid of it. Mr. Clark stated that it has electrical issues and severe manifold/exhaust leaks etc. The current liftgate that is on the truck will be installed on one of the new trucks.
Mr. Staiman made a motion for recommendation, seconded by Mr. Crews, with 4 ayes and 1 opposed the motion passed.
Item # 7: Old Business:
Update on Pension/Empower Information
Update on Health Equity
Mr. Winder indicated that the pension is “live”. All monies and information have been uploaded and are ready to go. We will be meeting with each employee to make sure that everything is completed on their end (i.e., beneficiaries, contact information) is complete and correct.
Health Equity is going good, employees seemed pleased so far with the service. All monies are there and Mr. Johnson said that he has not heard anything from the employees on any matters pertaining to this.
Item # 8: Public Comments:
Mr. Winder invited any RVTA board member to attend the PPTA Trainings in Harrisburg on November 15th, 16th & 17th. RVTA Board members might find meeting with Legislators interesting, or maybe even the expo, where vendors showcase all the newest transit related items.
Mr. Staiman wanted to confirm that if someone wanted to be appointed and or re-appointed to the RVTA board, what was the order of events? How does one go about this? Mr. Winder indicated that said person or people need to submit a letter of interest to Mayor Slaughter and then he decides and then would take said person to City Council for approval.
Mrs. Marty made a motion to adjourn the meeting, seconded by Mr. Moore. The meeting adjourned at 6:18pm.
Place: 144 West Third Street, 3RD Floor, Williamsport, PA 17701
Purpose: RVTA Board Meeting
Note: The CDC states if you are not fully vaccinated, you should wear a mask in indoor public places.
Agenda Items
Item # 1: Approval of September 20, 2022 meeting minutes
Item # 2: Resolution #2022-032 – Authorization to negotiate and execute contract for the purchase and implementation of transit scheduling and run-cutting software (Optibus)
Item # 3: Resolution #2022-033 – Setting the Fee Schedule for RVTA
Item # 4: Updates on the following:
RVTA Financial Report
RVTA Ridership Report
Item # 5: New Business:
STEP Service Agreement Extension
FY23 Unconstrained Capital Plan
MOU for IT Services
Item # 6: Old Business
Item # 7: Public Comments
Next Meeting Date:
RVTA November Board Meeting – Monday, November 7, 2022 at 5:30pm, 3rd floor inside Trade & Transit Centre II. PLEASE NOTE the meeting was originally scheduled for Tuesday, November 15 but has been rescheduled to November 7.
